Amazon Front Office Assistant.

Job Summary

The primary role of the Office Assistant will be to perform a range of basic office support activities in the organization, such as answering phones and directing calls, greeting and directing visitors, answering questions, and performing routine clerical, data entry, and/or word processing work as assigned.

Roles and Responsibilities

Perform clerical and administrative tasks on behalf of the Administration Manager

Assist in manning the reception area

Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains a log of inquiries as required.

Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.

Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

Copies and/or duplicates materials as requested; may oversee the day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.

Establishes, maintains, processes, and/or updates files, records, and/or other documents.

May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

May order, stock, and distribute office supplies.

May run various routine errands, as required, for the unit/department.

Performs miscellaneous job-related duties as assigned.

Minimum Requirements

A certificate in Business Management, Administration, or related

Record Management

Ability to maintain calendars and schedule appointments.

Ability to understand and follow specific instructions and procedures.

Ability to prepare and print routine correspondence, labels, and/or other basic written material.

Skill in the use of operating basic office equipment.

Key Skills and Competencies

Excellent organizational skills

Keen eye for detail so nothing falls through the cracks

Good customer care relations but they also must be able to work well with others and customers if needed.

A critical thinker when making decisions independently

Great Communication and interpersonal skills

To apply send your Current Curriculum Vitae in PDF form to: recruit@amazonfronts.co.ke